Master Sources are any books, documents, people, pictures, etc. that you have collected information from (much like the entries you would find in a bibliography of a book or report). In Family Tree Maker, these are also intended to be items that you could use to prove one or more pieces of information about one or more individuals. The Master Source dialog box lets you document these sources with fields such as: Title of Source, Author/Originator, Publication facts, Source media, Call number, Source location, Comments, and Source quality.
Source-Citations are used to identify the specific piece of information contained in the Master Source that pertains to the actual field you are documenting. For example, the Source-Citation would contain the title of the Master Source it was from (Title of Source), the page number of the Master Source on which the supporting documentation was found (Citation Page), and perhaps even the text from the Master Source (Citation Text). In other words, if you have a birth certificate for John Doe, you would enter this as a Master Source. You could then create separate Source-Citations based on this Master Source to prove John Doe's full given name, his birth date/location, or his parents' names.
The number of fields that you can record source information for has also increased. You can record source information for all the fields listed below.
We are opening a new Family File because Joseph Milkovic is not really your relative and therefore doesn't belong in your actual Family File.
Since you are going to enter source information about Joseph Milkovic in this tutorial, type MILKOVIC.FTW in the File name field.
Family Tree Maker creates the new Family File and displays an empty Family Page.
Family Tree Maker displays the Source-Citation dialog box.
Note: Since this birth information has not been documented before, the Source-Citation dialog box is empty.
This will be the name of the Master Source identifying this birth record. If you had entered this Master Source previously, you could have chosen it from a list of existing Master Sources by clicking the "Find Master Source" button.
Note: You can use anything you want for the Master Source title. Make sure, however, that the names you chose for Master Sources are descriptive so that you can tell the difference between similar documents. For example, many of your birth dates may come from birth certificates. If you simply entered "Birth Certificate" in the "Title of source" field, you wouldn't be able to tell the difference between your mother's birth certificate and your grandmother's birth certificate.
Author/Originator -- Joseph Michael Milkovic
Publication facts -- Probate Court of Cayahoga County, Ohio, Journal Entry dated October 31, 1952
Source media -- Official Document
Call number -- 463340
Source location -- Certified copy of Journal Entry in possession of Barbara Ann Milkovic
Comments -- This is a journal entry for the Finding and Order of Case 463340 which is the request by Joseph Michael Milkovic for the Court to register his birth. It states that this is based on "Clear and convincing documentary evidence" but does not list it.
Note: The information that you type in this field will be common to all Source-Citations that use this Master Source so make sure that you only use general comments here.
Source quality -- 3
Note: The source quality of 3 is based on an arbitrary scale of 1-4 where 4 is reserved for the actual original document. You could also use a scale of excellent, good, poor. There are many accepted ways to document sources. You can consult the Genealogy "How - To" Guide under "Documenting your sources" for examples. You may also want to check the genealogy books at your local library, or ask a local genealogy society for information.
The "Footnote" field shows you how this Source-Citation will appear when you print it. It is automatically generated from the information you have typed. You can however, create a custom footnote by typing over the default footnote text. If you later change your mind and want to return to the original footnote text, click Restore Footnote to undo your footnote changes. Keep in mind though that the Restore Footnote button can't return you to your previously entered custom footnote if you change your mind again.
New -- Click this button if you want to add another Source-Citation for the same field. This button saves the current entry and clears the screen for the next entry. For example, we just documented Joseph's birth date from a court record. If we also had a birth notice from the newspaper, we could click the New button to document the newspaper source as well.
Delete -- Click this button to delete the current Source-Citation.
Next, Prev, First, Final -- If you've already entered other Source-Citations for this field, you could click these buttons to scroll through them.
Family Tree Maker returns you to Joseph's Date born field and places an "s" next to Joseph's born In field indicating that you have recorded source information for the Date born or In fields.
You can also view and print a Bibliography report listing all of your sources, and a Documented Events report which lists the events in your Family File that you've documented with sources. These are available from the Report view under Report Format on the Format menu. More detailed instructions for including sources can be found in your Family Tree Maker 4.0 manual on pages 299 and 313 or in the on-screen Help system.
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